Effective Date: April 18, 2025

This Privacy Policy (“Policy”) describes how personal information is collected, used, and protected by ChicagoWayWorkforce.com, a software platform operated by ChicagoWayWorkforce, a division of Employment & Employer Services, Inc., located at 223 West Jackson Boulevard, Suite 1005, Chicago, IL 60606 (“we,” “us,” or “our”).

ChicagoWayWorkforce.com is not a standalone legal entity. It is a proprietary website and software platform through which Employment & Employer Services, Inc. delivers its Professional Employer Organization (PEO) and HR-related services. All data processed via this website is handled by Employment & Employer Services, Inc. in accordance with applicable laws and this Policy.

1. Scope of This Policy

This Policy applies to personal data collected through:

Our website, platform, and mobile interfaces

Direct communications with clients, worksite employees, and applicants

Any interactions in the course of delivering HR outsourcing, payroll, and co-employment services

This Policy does not apply to third-party websites linked from our platform or to any data provided directly to unaffiliated third parties.

2. Information We Collect

A. Information You or Your Employer Provide
We may collect personally identifiable information such as:

Full name, mailing address, phone number, and email

Social Security numbers, tax identification numbers, and employment documentation

Payroll records, benefit elections, and dependent information

Banking and direct deposit details

B. Information Automatically Collected
When using our website or software platform, we may collect:

IP address, browser type, device identifiers

Usage patterns, access times, and geolocation data

Cookies and session logs used for security, analytics, and functionality

C. Information from Third Parties
We may obtain information from background check providers, insurance carriers, payroll processors, financial institutions, and publicly available records to fulfill our service obligations.

3. How We Use Your Information

We use personal information solely to support our legitimate business operations, including:

Delivering PEO and HR administrative services

Administering payroll, benefits, and tax filings

Verifying employment or eligibility

Ensuring platform integrity and information security

Meeting regulatory and contractual obligations

Facilitating service transitions, such as mergers or acquisitions

Improving services through non-identifiable, aggregated analytics

4. Data Sharing and Disclosure

We do not sell your personal information.

Information may be shared only under the following circumstances:

With your employer or their authorized administrators

With service providers such as payroll vendors, benefit administrators, or background screening partners

With regulatory or government authorities when legally required

All service providers must contractually agree to maintain the confidentiality and security of any shared data, and use it solely for the purpose of fulfilling contracted services.

5. Data Retention

We retain your data only for as long as required to fulfill the purposes described in this Policy or to comply with legal, regulatory, or contractual obligations. Retention periods vary based on the nature of the relationship and type of data involved.

6. Data Security

We implement industry-standard administrative, technical, and physical safeguards to protect your data, including:

SSL encryption during transmission

Role-based access control and secure login protocols

Routine audits and intrusion monitoring

Ongoing employee privacy and security training

No system is completely invulnerable. Users are encouraged to take their own precautions and notify us immediately of any suspicious activity.

7. Your Privacy Rights

Depending on your jurisdiction, you may have rights to:

Access or request a copy of your personal data

Request correction of inaccurate information

Request deletion of certain personal data (subject to legal exceptions)

Object to or restrict certain processing

Lodge a complaint with a supervisory authority

To exercise your rights, please contact: [email protected]

8. Cookies & Tracking Technologies

We use cookies and related tracking tools to:

Maintain secure sessions and platform performance

Analyze usage patterns to improve functionality

Enhance user experience

You may adjust cookie settings through your browser. Note that disabling cookies may impact platform functionality.

9. Children’s Privacy

Our platform is not intended for use by children under 13. Any information relating to minors is only collected via parental or guardian input when required for benefits administration and is used solely for that limited purpose.

10. International Data Transfers

Where applicable, data transferred outside of the United States is processed in compliance with relevant privacy regulations and secured by standard contractual clauses or equivalent safeguards.

11. Updates to This Policy

This Policy may be revised periodically to reflect changes in practices or legal requirements. Any material updates will be posted on this page with a revised effective date. Continued use of our platform following such updates constitutes acceptance of the changes.

12. Contact Us

If you have any questions about this Privacy Policy or wish to submit a privacy-related request, contact:

ChicagoWayWorkforce (A Division of Employment & Employer Services, Inc.)
Privacy Office
223 West Jackson Boulevard, Suite 1005
Chicago, IL 60606
Email: [email protected]

Phone: (866) 984-8714